THE AMERICAN UNIVERSITY OF ROME is looking for an Administrative Assistant

Administrative Assistant to the President’s Office (maternity leave cover)

THE AMERICAN UNIVERSITY OF ROME is looking for an Administrative Assistant for a temporary position, to provide a wide range of services in support of the President’s Office, as directed by the President’s Chief of Staff and by the Director of Communication and Marketing.
Duties include:

  • Coordinating and scheduling operational meetings
  • Creating and distributing meeting agendas and minutes
  • Assisting in the organization of events promoted by the President’s Office
  • Assisting in the organization of visits by Board members and other guests
  • Preparing briefing materials and presentations
  • Assisting with general administrative duties
  • Updating the AUR website
  • Creating photo content for the AUR website
  • Preparing and sending out online events newsletters and managing online contact lists
  • Assisting with coordination between Marketing department and advertising agents


  • University education
  • Bilingual (English /Italian) or English mother tongue with very good spoken and written Italian
  • Excellent writing skills
  • Computer skills (Word, Excel, Publisher/Adobe)
  • Experience of photography with some knowledge of studio lighting
  • Knowledge of digital photo editing programs such as Photoshop
  • Self-motivated with good organizational skills, attention to detail, and accuracy
  • Experience of copy editing
  • Flexibility and strong cross-cultural interpersonal skills
  • Some marketing and graphic design experience would be considered a plus

Italian work papers and immediate availability are both essential. Term employment contract (maternity leave cover).

Please send:

  • Presentation letter (quote re: Admin Assist. HR 15/2017), resume and at least 1 reference contact are to be submitted by e-mail to

Deadline for applications: September 30, 2017
Interviews will begin the first week of October.
AUR is an equal opportunity employer.